That Pre Production Paperwork in full

Posted: November 2, 2011 by Alan Hardcastle in FdA 11_13
Tags: , , ,

The whole point of pre production is to plan what you need to do – If the paperwork serves no purpose, it is pretty much useless. All of these bits of paper are useful to help you plan what you are doing at some time, but not in every production – for example, I wouldn’t bother location scouting for a studio show.

The palnnign for a Multi Camrea is different to teh planning for  a single camera, but all production needs to be thoguht about, so please don’t dismiss any of these out of hand.

Storyboards – a visual representation of each shot you need in your show. You consider and sketch each camera angle you are planning to use, which will help blocking, lighting, set design and continuity.

Script Breakdown Sheet – The 1stAD should break down every scene of the script to extract what is needed, where it takes place, day or night etc. – essentially, everything needed to shoot the scene. (Jones,  p603)

Shotlist – A list of all teh shots you need to shoot, based on Storyboards & Script breakdown sheet. Becomes a check sheet for the shoot.

Call Sheet – This is handed out to all cast and crew the day before the shoot day it represents. It is created by the 2nd AD and deals with the cast’s pick-up, arrival and on-set times and any other relevant departmental information. (Jones p598)

Continuity/Edit Notes – Filled out by the Continuity person and should state all and every detail about the shots, usually as a sheet per shot and can include photographs and diagrams.  These are later handed to the Editor as a guideline for putting the rough assembly together. Essential fro single camera productions. (Jones p600)

Locations Checklist – Produced by the Locations Manager, this is a list of things that must be done in advance of the production moving to a location. It also provides useful information for the 2nd AD for the Call Sheets. (Jones p604)

Movement Order – Produced by the Location Manager as travel directions. It should also include train times, whenever possible. Usually attached to Call Sheet for the day it refers to. This is an example only and could include photocopied maps with highlighted routes. (Jones p605)  

Production Checklist – Created by the Production Office as a checklist prior to principal photography and for putting the budget together. (Jones p599)

Daily Progress Report – Completed by the 1stAD and usually sent to the Production Office if the shoot is away from the office. Forwarded to Financiers and the Completion Bond Company if required. It shows exactly how much has been shot on what day, how long it took and who was involved. (Jones p602)

Sound Report – Filled out by the Sound Recordist traditionally for the Lab – has come back into fashion with the use of DSLR and separate sound recording. Copies also sent to the Editor. Details takes, technical problems and other illustrative information. (Jones p607)

Petty Cash Expense Report – Must be handed out any time petty cash receipt is issued. This is to keep track of how much money each department is using and how much you have left. It also reminds crew members that they are accountable for any money spent on behalf of the production. (Jones p601)

And all compliment the self explanatory Risk AssessmentCrew List and Cast List forms.

 

 

 

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