Pre Production Paperwork

Posted: November 9, 2012 by Alan Hardcastle in CMP 11_13, CMP 12_14, CMP 13_15, CMP 14_16, CMP 15_17, CMP 16_18, Creative Media Production
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This is an introduction to the paperwork that you need for your planning. Depending on your production, not all of it will be needed for your pre production folder. Download the checklist and make sure you have filled out all the planning you need to do.

The best thing to do is to collect the paperwork you feel most comfortable with. here I have presented the ones I like, in a logical order. If you make a model now, you will find it easier to plan later.

Production Check list – you may need to adapt this to what you need, the purpose is to make sure you have thought of everything.

Contracts & Contacts are possible the most important thing to include –

Product Release Form – Licensing for any products being used

Release Form – Personal permission to use for filming

Location Release Form – Permission to use the Location.

Contact Information

Cast Contact List

Crew List

Pre Production

Script – the bit you need to write. But here is a rough outline A/V approach for Music Videos, Documentaries and corporate films.

Script Breakdown


Shot List


Location Check list – Make sure you have the rights to film and have thought about all the necessary issues

Risk Assessment

Call Sheet – Travel arrangements, who needs to be where doing what and when.


Continuity Sheet – to be generated Daily!

Daily Progress Report – What did you shoot against what you should have shot.


Sample Budget


This is by no means an exhaustive list, or are these examples set in stone – find your own preferred versions, and expect to be given very different looking ones in each production you work on!


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